Important Work Habits

Good Saving:

1. When you begin working on something, save it right away, and then save often as you continue to work. If the computer crashes for some reason, you won't lose everything.

2. Make sure you are saving into "My Documents." If you must save onto a floppy disk make sure you also save a back-up copy somewhere else (floppy disks are prone to failure).

3. If you are taking a laptop home to work on your files, make sure you have saved, synchronized, and shut down the laptop (not hibernated) before leaving Norwood.

 



To 'Save' or to 'Save As'

  • Usually, you only ever need the "Save" command.

  • Think of "Save As" as really being: "Save a Copy As."

  • Once something has been saved, if you use the "Save" command it just saves your changes. If you click "Save As" the computer lets you save a copy of the same file in a different place and lets you give this new file a new name.

 

 

When Trying Something New

If you are making a presentation, trying something new, or using new equipment, do not wait until the last minute and expect it to work. Try everything beforehand to make sure it works properly.

 

 

Organize With Folders

As is the physical world, the electronic world is easier to navigate if you organize. Utilizing folders for file storage can help. Common places for folders include inside the My Documents folder, Outlook, and FrontPage. While these programs may look different, the process for creating folders is largely the same. We'll start with creating a folder in My Documents.

Open your My Documents folder. In some white space, right-click and choose "New" then "Folder."

Your new folder will be created at the bottom of your files list. The name "New Folder" will be selected in blue, so you can begin typing a new name for your folder immediately. Note: If you accidentally click somewhere before you get the chance to rename your folder, the name "New Folder" will be applied. You can easily rename your folder after the fact by right-clicking on it, and choosing "Rename."

That's it! Drag and drop files into your new folder as you see fit.

The process in FrontPage, Outlook, and on your desktop is the same. The only requirement for creating folders is that you need to be looking at a list of files. For example, in both Outlook and FrontPage, you can create new folders in the Folder List . If you don't see the Folder List, simply go to the View menu and choose "Folder List".

 

Before You Print...

1. Proof-read,  spell-check, and look over your document for mistakes.

2. Use Print Preview (under the File menu), it will show you how your document will appear when printed.

3. Make sure you print to the correct printer. Use the "File... Print" command (not the shortcut icon) so that you can see which printer you are using.
 

 

 

Know when you are Offline

If you are not connected to the network this icon appears in your system tray (lower right corner of screen):

Click here for more info about being Offline, and how to get back online.

 

 

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